Generate Intrastat file

The declaration relates to all undeclared movements that are prior to the declaration date. If you start processing the Intrastat declaration from a given date, make sure to first perform a 'blank' declaration so that the movements prior to this date, which must not be included, are correctly identified.

Managing the withdrawal of an EU member state:

The declaration takes into account the withdrawal date from the European Union of this state, entered at the Country function level: an intrastat flow between this state and the other member states is only extracted if the flow date is less than the release date.
You can still display the list of entries whose flows have not been extracted because of the entered withdrawal date. To display this list is the log file generated when the processing is complete, select the option Display document if country left the EU.
The valuation information from the invoices linked to documents included in the flows is considered, even if the invoice date is later than the document extraction date.

• Standard receipts
• Subcontracted receipts (receipts from a subcontracting supplier of a product manufactured for your own company)
• Receipts for subcontracting (stock receipts from a customer that should lead to a subcontract operation for this customer; referred to as an 'intercompany' context in the application)
• Intersite receipts
• Returns on delivery (customer sales returns)
• Returns on non-billable deliveries
• Loan returns
• Subcontract material returns
• Customer returns of subcontract end products
• Supplier returns of subcontract end products
• Supplier material returns for subcontracting
• Direct sales credit memos with stock movements
• Sales credit memos on returns with additional lines

Upon dispatch (shipment), the following documents are processed:

• Standard deliveries
• Intercompany deliveries
• Delivered but not invoiced elements
• Loan deliveries
• Deliveries for subcontracting (sending materials to the subcontractor for them to start the processing operation)
• Subcontracted deliveries (deliveries at the customer's of the goods that were manufactured in your company acting as the subcontractor; referred to as an 'intercompany' context in the application)
• Intersite deliveries
• Export deliveries with a forwarding agent
• Direct back-to-back deliveries
• Returns on receipt (supplier purchase returns)
• Sales invoices with additional lines

The following conditions must be met so that the information linked to the flows can be extracted:

• The documents must be validated.
• The date of the documents (receipt date for receipts, invoice date for invoices, etc.) must be prior to the declaration date.
• The country of the relevant BP is not the same as the country of the company that issues the Intrastat. They both belong to the EU.
  Or
• The country of the relevant BP is not an EU country and the country of the forwarding agent is within the EU and different from the country of the company that issues the Intrastat.
• At least one rule code or nature (type) code is entered in the flow.
• If the rule is not 29 (Other shipments), the BP must have an EU identification number assigned (if not, the document is not extracted).
• The lines which are not valued are extracted only if the value of the EECEXTFREE - Extract Intrastat non valued line is set to 'Yes'.

Management of flows coming from deliveries:

• Note on the extraction date: the date used is the delivery date.
  However, if the delivery takes place in month N+1, while the invoicing is calculated based on the shipment date in month N, the date used to extract the delivery flow for month N is the invoice date.
• Direct back-to-back order delivery: the flow must be relevant to 3 different EU countries. The transaction rule and type come from the setup defined for this flow in the Movement rules and natures table.
• Free product delivery: the product must be of the 'Free' type. The way in which the extraction is performed varies according to the legislation of the country (especially in the case of the British legislation). The transaction rule and type come from the setup defined for this flow in the Movement rules and natures table.
• Management of delivery returns (customer sales returns)
  When modifying the quantity of a return extracted in month N:
  - If the extraction has not been sent to the Customs Departments yet, relaunch the extraction processing for month N.
  - If the extraction has already been sent to the Customs Departments, you can:
  * either not modify the return and create a new one so that it can be extracted in month N+1
  * or modify the return that has already been declared (in this case a message specifies that the return has already been extracted and displays the reference of the corresponding Intrastat) and then manually create a line in the N+1 Intrastat using function Manage Intrastat file. Since the return is already identified as declared, it will not be extracted again.
  

Notes:

• If the line amount is equal to zero and the Stock value flag is set to Yes in the setup of flows (Movement rules and natures function), Intrastat rules, or Intrastat transaction natures, the cost price of the line is taken into account with the addition of the amount of invoicing elements.
• If an original document (Receipt, Return or Delivery) is invoiced and the invoice amount is different from the original document amount, the fiscal and statistical values are calculated based on the invoice amount (based on the credit memo amount for returns).
• If the invoice line amount is equal to 0, the invoiced quantity is valued with the cost price of the original document.